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Executive Assistant

Coach

New York, NY, US

Coach is a leading design house of modern luxury accessories and lifestyle collections, with a long-standing reputation built on quality craftsmanship. Defined by a free-spirited, all-American attitude, the brand approaches design with a modern vision, reimagining luxury for today with an authenticity and innovation that is uniquely Coach. All over the world, the Coach name is synonymous with effortless New York style.

Coach is part of the Tapestry portfolio – a global house of brands powered by optimism, innovation, and inclusivity.

 

Primary Purpose: Provide day-to-day administrative support to three leaders on the Coach GIM team. The successful individual will leverage their proficiency to drive...
 

Calendar Management

  • Organize and manage heavy calendar and scheduling
  • Ensure effective flow of meetings 
  • Keep executive on time 
  • Communicate daily activities, changes and issues in a timely fashion 
  • Follow up and confirm all meetings in advance 
  • Develop relationships with internal administrative staff to facilitate effective meeting planning and scheduling 
  • Manage meeting preparation ensuring executive has all necessary materials
  • Understand the Global World in respect to time zone scheduling
  • Coordinate meeting logistics: organize agendas, meeting rooms, supplies, written materials, AV needs, and/or meals


Communication

  • Answer phones; field questions and requests from key executives and internal partners 
  • Check E-mail as needed 
  • Develop correspondence to partners as needed 
  • Assist with PowerPoint presentation development


General Administrative

  • Prepare Travel & Expense reports, reconcile corporate card expenses, and uphold company T&E policies
  • Coordinate domestic and international travel arrangements
  • Code and process all invoices; partner with budget team and finance to manage all monthly projections and accruals 
  • File, fax , copy, mail and messenger as needed
  • Maintain an extremely high level of confidentiality regarding sensitive information
  • Submit requests for new hires, office moves, and track the process to completion
  • Ensure deadlines are met, questions are answered, and requests are addressed proactively and promptly

 

The accomplished individual will possess...

  • Bachelor’s degree preferred 
  • Minimum of 3 years of previous executive assistant experience 
  • Excellent communication ability both written and verbal 
  • Superior follow through, organization, attention to detail and customer service oriented 
  • Ability to juggle numerous projects and understand priorities 
  • Superior judgment, professionalism, poise, ability to maintain the highest level of confidentiality, and assertiveness 
  • Excellent ability to maintain composure and effectiveness in a fast paced environment 
  • Must be a collaborative, team player with great initiative 
  • PC proficiency – Word, PowerPoint and Outlook 
  • Previous EA experience within retail world a plus

Coach is an equal opportunity and affirmative action employer and we pride ourselves on hiring and developing the best people. All employment decisions (including recruitment, hiring, promotion, compensation, transfer, training, discipline and termination) are based on the applicant’s or employee’s qualifications as they relate to the requirements of the position under consideration. These decisions are made without regard to age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law. #LI-AH1 Visit Coach at www.coach.com.

Req ID:  59172


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