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Team Assistant / PA

Tapestry

London, UKM, GB

Explore the possibilities across our global house of brands.

Defined by inclusivity rather than exclusivity, Tapestry embraces the exploration of individuality and invests in helping you grow personally and professionally. Every individual in our global house has the opportunity to make an impact, learn and be part of our growing and unique story.

At Tapestry, we have the freedom to express ourselves and run with our best ideas across Coach, Kate Spade New York, and Stuart Weitzman. We share a profound belief in both our individual and collective potential, and know that with hard work and dedication, anything is possible.

The successful individual will leverage their proficiency to…. 

  • Act as a primary point of contact for the Finance and HR executive leads with all internal and external parties.
  • Manage the scheduling and rescheduling of appointments, communicating to attendees, maintaining a flexible approach to changing schedules, ensuring appointments are met and correct facilities have been booked.
  • Provide general administrative support for the office and wider HR / Finance teams, supporting executives when needed and working closely with direct reports of the executive.
  • Support the teams with coordinating presentations and preparing slide decks.
  • Support the executives with the submission of their monthly expenses.
  • Manage global communication efforts between Global Coach Offices, including the coordination of schedules and the distribution of materials/messaging.
  • Coordinate all travel logistics including flight, hotel, car and rail. Apply for necessary visas for travel.
  • Partner with other EA/PAs throughout the office to support the Coach team, provide suggestions for process improvements and office efficiencies 
  • Oversee the management of the Coach Europe offices, including all Procurement, Facilities, vendor management and related budgeting and invoicing.
  • Manage Health & Safety across the Coach Europe offices.
  • Manage the Travel & Expenses budget for the Finance and HR teams, including the submission of expense reports. Partners with Finance to manage forecasted travel budgets.
  • Organise events including coordinating agendas, sending invitations, confirming logistics, catering, IT, etc.
  • Produce general correspondence to both internal and external stakeholders.
  • Liaise with the IT department for all technical needs related to meetings, including conference call set up, VC set up and room bookings.
  • Support with the set-up of all new starters for the Coach Europe office including entry card/security access.
  • Coordinate and/or lead ad-hoc projects.
  • Provide PA cover to other team members when required.

 

The accomplished individual will …

 

  • Have extensive experience of working as an EA / PA to senior level management.
  • Be highly computer literate, particularly in Word, PowerPoint and Excel.
  • Demonstrate professionalism and a high degree of confidentiality.
  • Have strong problem solving skills; be proactive and takes initiative.
  • Be very flexible and able to re-prioritise near-term assignments.
  • Have exceptional organisational skills.
  • Be an excellent communicator with interpersonal skills.
  • Establish and build partnerships at senior management level, and across the teams.
  • Have the ability to handle multiple assignments while showing diplomacy and efficiency in a highly pressured environment.
  • Be able to act quickly to last minute requests and changes and work autonomously.

 

 

Our Competencies for All Employees

  • Drive for Results: Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.
  • Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
  • Creativity: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.
  • Interpersonal Savvy: Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
  • Learning on the Fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.
  • Perseverance: Pursues everything with energy, drive, and a need to finish; seldom gives up before finishing, especially in the face of resistance or setbacks.
  • Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; doesn’t have to finish things before moving on; can comfortably handle risk and uncertainty.

 

Tapestry, Inc. is an equal opportunity and affirmative action employer and we pride ourselves on hiring and developing the best people. All employment decisions (including recruitment, hiring, promotion, compensation, transfer, training, discipline and termination) are based on the applicant’s or employee’s qualifications as they relate to the requirements of the position under consideration. These decisions are made without regard to age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law. Visit Tapestry, Inc. at http://www.tapestry.com/

Req ID:  61686


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