Executive Assistant

Since its launch in 1993 with a collection of six essential handbags, Kate Spade New York has always been colorful, bold, and optimistic. Today, it is a global lifestyle brand that designs extraordinary things for the everyday, delivering seasonal collections of handbags, ready-to-wear, jewelry, footwear, home décor, and more. Known for its rich heritage and unique brand DNA, Kate Spade New York offers a distinctive point of view and celebrates communities of women around the globe who live their perfectly imperfect lifestyles. 

Kate Spade New York is part of the Tapestry portfolio – a global house of brands committed to stretching what’s possible.

A member of the Tapestry family, we are part of a global house of brands that has unwavering optimism and is committed to being innovative and wholly inclusive.

Job Title: Executive Assistant

Primary Purpose: The Executive Assistant will provide administrative support to the VP, Global Customer Experience and Merchandising Product Strategy and the VP, Global Visual Experience by leading day-to-day activities, calendar scheduling, expenses and special projects. 

The successful individual will leverage their proficiency in administration to…

• Manage calendars of multiple executives to ensure successful key meetings and recurring TBs with team and cross-functional partners.
• Develop and maintain excellent relationships with internal administration staff, cross functional teams, external partners and vendors to facilitate meetings.
• Manage logistics for in-person or virtual meetings led by team members including organizing agendas, booking meeting rooms, preparing written materials, managing catering, etc.
• Provide technical support when needed (which may include submitting IT requests, remote trouble shooting).
• Manage Microsoft Teams: create, edit and administer channel(s)
• Responsible for managing the travel expense budget and use discretion to approve or disapprove of travel according to company policy and to manage total travel expense spend.
• Prepare Travel & Expense reports, reconcile corporate card expenses and uphold company T&E policies.
• Manage Buying Hub process for department; assist with creation of suppliers/contractors, processing purchase orders and invoices.
• Interface with various departments on behalf of executives to resolve issues and inquiries.
• Support team culture through organization of celebration and milestone moments.
• Assist and create correspondences, presentations, agendas and reports as necessary.
• Provide oversight or support for ad hoc projects as necessary.

Special Projects:  

• Support team culture through organization of celebration and milestone moments  

• Project management for ad-hoc department programming 

• Assist and create correspondences, presentations, agendas, reports and projects as necessary 

• Plan, execute, and evaluate projects according to predetermined timelines and budgets 

• Build and manage project teams plan and designate project resources, develop detailed project schedules and work plans, monitor progress, inform stakeholders, and ensure quality control throughout project life cycles 

The accomplished individual will possess...

• 5+ years of experience required, preference in fashion/administrative field; a combination of education and experience will be considered
• Strong Outlook Calendar experience.
• Proficient in Microsoft Word, Excel, PowerPoint; Mac knowledge preferred

An outstanding professional will have...

• Experience interacting with executives at all levels
• Must be highly organized with the ability to handle multiple priorities at once.
• Must have strong verbal and written communication skills.
• Must be a collaborative, team player with great initiative and ability to lead a team.
• Superior judgment, professionalism, poise, ability to maintain the highest level of confidentiality, and assertiveness.
• Excellent ability to maintain composure and effectiveness in a fast paced environment.
• Superior follow through skills, detail and customer service oriented.

Our Competencies for All Employees

• Courage: Doesn’t hold back anything that needs to be said; provides current, direct, complete, and “actionable” positive and corrective feedback to others; lets people know where they stand; faces up to people problems on any person or situation (not including direct reports) quickly and directly; is not afraid to take negative action when necessary.
• Creativity: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.
• Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
• Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn’t upset when things are up in the air; doesn’t have to finish things before moving on; can comfortably handle risk and uncertainty.
• Drive for Results: Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.
• Interpersonal Savvy: Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
• Learning on the Fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.

Our Competencies for All People Managers

• Strategic Agility: Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can articulately paint credible pictures and visions of possibilities and likelihoods; can create competitive and breakthrough strategies and plans.
• Developing Direct Reports and Others: Provides challenging and stretching tasks and assignments; holds frequent development discussions; is aware of each person's career goals; constructs compelling development plans and executes them; pushes people to accept developmental moves; will take on those who need help and further development; cooperates with the developmental system in the organization; is a people builder.
• Building Effective Teams: Blends people into teams when needed; creates strong morale and spirit in their team; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team.

Kate Spade is an equal opportunity and affirmative action employer and we pride ourselves on hiring and developing the best people. All employment decisions (including recruitment, hiring, promotion, compensation, transfer, training, discipline and termination) are based on the applicant's or employee's qualifications as they relate to the requirements of the position under the consideration. These decisions are made without regard to age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law.

Americans with Disabilities Act (ADA)

Tapestry, Inc. will provide applicants and employees with reasonable accommodation for disabilities or religious beliefs. If you require reasonable accommodation to complete the application process, please contact Tapestry People Services at 1-855-566-9264 or employeerelations@tapestry.com

Visit Kate Spade at www.katespade.com.                                                                                                                                   

#LI-CM1; #LI-HYBRID

Work Setup: HYBRID

BASE PAY RANGE $85,000.00 TO $95,000.00 Annually                     

*Tapestry will comply with minimum wage requirements and any other applicable pay laws based on city, county, and state regulations.                                                                   

Here are some of the benefits that we offer: Medical insurance, Dental insurance, Vision insurance, 401 (K), Paid Paternity and Maternity leave, Commuter Benefits, Disability insurance and Tuition assistance. Please click here for a complete list of U.S Corporate Compensation & Benefits.